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Grants Administrator 3 (PCN 061653) job vacancy in State of Alaska – Jobs in Juneau, AK

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We got a new job details in State of Alaska & they are Hiring Candidates for Grants Administrator 3 (PCN 061653)

Job Details
Company Name :
State of Alaska
Company Location :
Juneau, AK
Job Position :
Grants Administrator 3 (PCN 061653)
Job Category :
Jobs in Juneau, AK

Job Description :
This position is open to Alaska Residents only.

Please check our
residency definition

to determine if you qualify.

Executive Order 121 to restructure the Department of Health and Social Services into two departments; the Department of Health and the Department of Family and Community Services has become law. The reorganization will allow a more focused approach to Grant Administration through a reduction in the scale of awards. Come join the team now for a once in a lifetime opportunity to be a part of a monumental shift to facilitate positive change!

What you will be doing:
As the Grants Administrator 3 (GA 3) supervisor, you will lead the team through mentoring, collaboration, issuing grants that directly support communities throughout the state. In addition to supervising the unit and administering complex grants, you will help implement and develop departmental policies and procedures with an end goal to create efficiencies, eliminate redundant or unnecessary steps, and establish a unit with exceptional grant administration, staff collaboration, and concise processes.

Our organization, mission and culture:
The mission of the Department of Family and Community Services is to provide support, safety, and personal well-being for vulnerable Alaskans. Your role is critical as the grants that you and your team will be administering directly support the department’s mission. The grants office supports divisions with the solicitation of community services grant programs statewide and provides the day to day fiscal management and administration of awarded grants.

The benefits of joining our team:
The GA3 is a team supervisor position that serves as a mentor to direct reports, assists in coordinating office efforts to support the department in its mission and takes on the more complex grant assignments. This is a fast paced and busy environment where we strive to complete the solicitation process by established deadlines in order to ensure grants are issued promptly to avoid a lapse in services. Work schedules are flexible as long as they fall within office hours.

The working environment you can expect:
The Grants office is located on the seventh floor of the State Office Building in downtown Juneau and is within walking distance of restaurants and grocery stores. The unit will relocate to the fifth floor of the Court Plaza Building, which will house the newly formed department, in the coming months. The Grants section currently employees sixteen individuals who are incredibly supportive, with teammates to offer support as you become familiar with our agency. In the coming months, the unit will consist of a team of two.

Who we are looking for:
A successful applicant should possess some or all of the following knowledge, skills, abilities, and experience.

Knowledge and experience reading, interpreting, and applying State and/or Federal regulations, grant-related laws or policy guidance documents
Skill in using a computerized accounting system, or State of Alaska accounting system (IRIS), and Microsoft Office applications including MS Word, Excel, and Outlook
Ability and experience leading a team, communicating expectations, resolving conflicts and evaluating performance
Ability to effectively communicate orally and in writing with a wide range of agency representatives and the general public
Organization skills such as time management, scheduling, prioritizing and multi-tasking

To view the general description and example of duties for a Grants Administrator 3 please go to the following link:
https://www.governmentjobs.com/careers/Alaska/
classspecs

Minimum Qualifications

One year of journey level experience in grants administration, procurement, accounting, budget, or professional services contracts. This experience is met by service as a Grants Administrator 2, Procurement Specialist 2, Accountant 2, Administrative Manager 2, or Contracting Officer 2 with the State of Alaska or the equivalent elsewhere. Special Note: Some positions may require procurement certification from the Department of Administration, Division of General Services. Some positions may require frequent travel to remote areas.

Additional Required Information

At time of interview applicant is requested to submit:

List of three (3) professional references with current contact information

Please read the below information carefully. This applies to your application submission.

COVER LETTER

A cover letter is required. The cover letter must describe your knowledge, skills, abilities, as they pertain to the job description listed above. Please attach the cover letter as a separate document to your application before applying online. If unable to attach to your application, email or fax the cover letter to the contact number provided in the job posting prior to the closing date of this recruitment. Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
Omission of any required documentation will result in an incomplete application and you will not receive further consideration.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting “see resume or CV” or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check our

residency definition to determine if you qualify.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply” webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at
800-587-0430 (toll free) or (907) 465- 4095.
If you choose to be contacted by email,
please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword For specific information in reference to the position please contact the hiring manager at: Name: Amy Burke – Grants, Contracts & Facilities Section Chief Phone: (907) 465-1624 Email: amy.burke@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes
typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental

The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.

AVTEC
Confidential
Correctional Officers
Marine Engineers
Mt. Edgecumbe Teachers
Supervisory
Unlicensed Vessel Personnel/Inland Boatman’s Union
Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

General Government
Labor, Trades and Crafts
Public Safety Employees Association
Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for

Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers’ Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See http://doa.alaska.gov/drb/retirement/index.html for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served
Eleven paid holidays a year
Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information

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