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Job Opening details:-
Company Name :- Adani Group
Position Name :- Buyer HO
Company Location :- Ahmedabad, Gujarat
Job Category :- Jobs in Ahmedabad
Full Job Description :-
Job Objective
Manage sourcing and purchase of the specified spend category, develop and sustain vendor relationships and
negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary
requirements.
Roles and Responsibilities
Core Procurement
Purchase Requisition (PR) Review
Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
Preparing the request for information (RFI) document for bidder evaluationIdentification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
Preparation of the Request for Proposal (RFP) documentOrganizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
Technical and Commercial bid evaluation of vendorsConducting fact-based negotiations with shortlisted biddersPreparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA
Contract Preparation and Order Placement
Prepare contract document as per stated protocols & standard templatesSet up the approved contract record within the ERP system, using the appropriate system
steps and functionality
Job Details
Job Title Buyer HO Function Techno Commercial
Reporting to Category lead- HO Location Head Office
Job Band Managing Self Sub-Functional Area Category Management
2
Maintain the contract document for future reference as per defined document
management policy
Send the contract to vendor and all identified stakeholdersCollate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
Based on approved NFA, prepare, review and issue rate contractsPrepare master outline agreement (OA) in ERP system based on rate contractPrepare PO / SO for procurement under valid rate contract
Associated Procurement
Activities
Post Order Management
Prepare Billing Break Up and get it uploaded in SAP, if applicableAddress, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
Facilitate closure of contracts and take necessary actionsManage inbound logistics services for other Ex-Works Domestic SuppliesExecute contingency plans in case of immediate business requirements
Supplier Management
Supplier/ Vendor Identification and Onboarding
Coordinate with new identified vendors to send information/ documents in predefined
forms for evaluation
Prepare vendor evaluation criteria for the category in consultation with quality, engineering
and project management & control departments
Check details of forms submitted by vendor for their completeness and validity of
documents
Coordinate with Quality/Engg /User team for vendor assessment if requiredIf the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor
Input required data and documents into the MDG Ariba system to get vendor code created
in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/
vendors for assigned category by partaking in activities such as:
Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
Preparation of vendor performance evaluation criteria and frequency of evaluation for each
vendor segment
Assigning performance levels to vendors, review of vendor scorecard, and checking if the
performance is meeting desired level
In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement
3
Supplier/ Vendor Engagement
Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value additions
to business
Data management
Data Analytics
Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories
Identify and seek opportunities to improve efficiency and value by analysing dataContribute to action planning and implementation based on data analytics performed for
assigned categories
Key Interactions
Internal External
Work closely with relevant internal stakeholders to
complete the ordering within the estimated cost,
approved budget and time schedule
Interact with existing partners and vendors to reinforce
working relationship, strengthen collaboration, track
bids & project deliveries and mitigate risks if any
Partner with the Finance & Accounts team for driving
payments and signoffs
Interact with potential suppliers/ vendors and build
strategic relationship with them with the objective of
leveraging them for business advancement in the future
Interact with Quality /User/Engg Team for vendor
assessment/development and other technical matters
related to procurement
Key Result Areas (KRAs) & Key Performance Indicators (KPIs)
KRA KPI
Core Procurement
For assigned category/ categories:
[No.] PR Pendency as per applicable SLA[INR] PR Pendency as per applicable SLA% adherence to budget allocated for assigned category purchase as per planPercentage adherence to purchase lead timesReduction in costs through localization of buyingReduction in costs on account of alternate sourcingReduction in costs due to VA VE (Value Analysis Value Engineering) initiatives
Associated Procurement
Activities
Adherence to the purchase related SOPsAdherence to timelines for preparation and submission of purchase related MISAdherence to TAT for responding to queries of Internal Departments/ VendorsAdherence to TAT for issue of purchase ordersAdherence to timelines for preparation and submission of Department MIS
4
Adherence to Department SOPsAccuracy and comprehensiveness of purchase related documentationContributions made to Knowledge Management initiatives in the Department
per year
Supplier Management
For assigned category/ categories:
[%] Assessment of capability of existing/potential suppliers as per the plan[%] Implementation of countermeasures by the suppliers to augment their
capabilities
[%] Adherence to the SLAs by the suppliers[%] Release of supplier payments as per the timelines
Qualifications
Education
Bachelor’s degree in engineering in any discipline
General Experience
More than 5 years of experience in supply chain management, procurement and related area.
Technical Experience
Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/
large size Infrastructure projects, estimation and cost Engineering
Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,
reverse auctions, etc.).
Demonstrate methodical and precise approach towards commercial and contractual executionKnowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier
relationship management
Basis the type
Primary Location: IN-IN-Ahmedabad
Work Locations: Ahmedabad Ahmedabad Ahmedabad
Job: Adani
Organization: Green PVC
Schedule: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting: Mar 26, 2022, 4:10:04 AM
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