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Job Opening details:-
Company Name :- Boston Consulting Group
Position Name :- Executive Assistant
Company Location :- New Delhi, Delhi
Job Category :- Jobs in Delhi
Full Job Description :-
WHAT YOU’LL DO
In the capacity of Executive Assistant (“EA”) you will be based in either London or Munich and support senior stakeholders who may be based regionally or globally. At BCG, EAs are an essential part of the team and are expected to grow through their careers, building and improving their skills to match the evolving needs of BCG. Taking full responsibility for maintaining their stakeholders’ demanding schedules, our EAs act with initiative and are pro-active, as well as being able to handle confidential information with utmost discretion. The goal is to leverage the stakeholders’ time, allowing them to focus on value added functional activities. This position is also expected to work with other EA/AAs as part of our global Executive Support team and may also be assigned by their supervisor to back up other support staff as required.
YOU’RE GOOD AT
Calendar Management: We expect our EAs to actively manage the calendar matters for their assigned stakeholders with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of the stakeholders’ time.
Scheduling Meetings: With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps related to scheduling more complex meetings, either in person or via Zoom, that require participation from multiple stakeholders who often sit in multiple geographic locations.
Travel Management: Our EAs organize travel arrangements for all trips; anticipating and coordinating point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing
Expense Management: Our EAs prepare expense report submissions for their assigned stakeholders in accordance with company policies and procedures
Other ad-hoc activities: As time permits after handling core activities (calendar management, scheduling, travel and expenses…) assist with basic document formatting (MS Word, Excel, PowerPoint) and meeting planning.
As a culture carrier in our office – that may be by acting as a first aider or fire marshall or supporting execution of office activities and events
YOU BRING (EXPERIENCE & QUALIFICATIONS)
A graduate degree
A second/third fluent European language
4 + years of solid work experience
Excellent oral and written English language communication skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
Committed to improving the status quo – we respect and hire people who are willing to ask questions, people who will say what’s on their minds and are willing to make a suggestion, even if it is turned down
Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure
Dedicated to the work we do – committed to making our Directors and Partners successful
Proactive – looking ahead at what needs to be done on all dimensions; creates own to do list
Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
Relationship-oriented – extremely people focused with a certain ‘joie de vivre’ and the ability to develop effective working relationships with the wider Business Services Team (BST)
Good judgment – highly professional and diplomatic (dealing with stakeholders who can be very demanding at times can be a challenge, but a challenge you’re up to), knows when to ask for help or advice; is perceptive and practical
Trustworthy – discreet (you will be privy to confidential information)
Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback
Team player – proactively seeks opportunities to help others, will go above and beyond in order to get the job done
Strong intellectual curiosity – a creative thinker, interested in the big picture
Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility
YOU’LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
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