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Job Opening details:-
Company Name :- Philips
Position Name :- Executive assistant
Company Location :- Bengaluru, Karnataka
Job Category :- Jobs in Bengaluru
Full Job Description :-
Job Description – Executive Assistant (Functional Leader)
Supporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external).
Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)
Management of calendar and scheduling requirements across multiple geographical time zones.
Manage effective communication with Internal & External stakeholders/partners
Plan, coordinate and ensure the schedules are followed and respected. Act in a way as a “gatekeeper” and “gateway”, creating win-win situation for direct access to the leader’s availability.
Coordinate PIC LT level meetings
Preparing agenda and ensuring meetings are coordinated efficiently
Proactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.
PIC wide events
Co-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc.
Coordinate preparation and calibration meetings for Town Halls, R&R etc
Ensuring flawless planning and management of visitors to PIC.
Publishing of the visitors’ travel schedule and actively managing their meetings with PIC Head, HR & Finance
Plan and schedule PIC overview/strategy meetings with visitors and LT
Ensuring visits run smoothly and manage all logistics flawlessly
Coordinating with EA team for demos
Coordinate strategy status reports for the quarterly meetings
Coordinate collation/uploading of CTO MPR report on monthly basis
Executive Admin Lead & Functional Leader
Act as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellence
Driving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company.
BCP – be an active contributor in coordinating and supporting the BCP core team.
Stay up-to-date with new technologies to enable effective hybrid way of working
Continuous improvement of policies and processes for better output, increased productivity and quality
Excellent communication skills (written and oral)
Ability to build strong relationships, and manage multiple projects effectively
Must be able to work cooperatively with other employees and managers to get things done
Strong organizational skills, time management skills, and ability to work under pressure
Be an active team player
Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information
Ability to learn and apply new skills
Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.
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